What Are The Benefits Of An Efficient Fleet Key Management System?Kate Ohlsen
Maintaining a fleet of vehicles is a costly endeavour. Not only do you have to pay for the vehicles themselves, but you also have to maintain them through regular servicing and repairs. In order to keep your fleet running smoothly, it is important to have an efficient physical key management system in place. This system will help you keep track of all the keys for your vehicles, ensuring that none are lost or stolen. Without a key management system, you run the risk of losing track of your keys and spending unnecessary money on replacements.
One of the best ways to ensure proper key management is with a key cabinet. Telkee key safes come in a range of sizes, from small key cabinets to larger sized ones, suitable for storing any number of keys depending on the size of your fleet. Vehicle keys and key tags are quite large in size; hence it can reduce the capacity of your key cabinet by up to 50%. When buying a safe, it is important to keep this in mind so that you buy a cabinet that suits your specific key storage requirements.
All Telkee Vehicle key cabinet systems come with a dual locking system. First, a keyless entry mechanical keypad for easy access for those with the code. Second, a manager override lock which allows management to lock the cabinet and deny access to even those staff that have the combination. This is typically used after hours to ensure the keys remain safe. As an additional feature, all our cabinets come with a standard set of numbered key tags to make indexing and locating your keys much easier. Don’t forget about the aesthetics; our cabinets come in two colours, hammertone grey and beige, painted using a powder coated scratch resistant finish, so they are ideal for any commercial premises.
If you have a large fleet of vehicles or manage a vehicle yard, a key management system using a Telkee key cabinet is the best option for you. Here’s why.
Increased security for your fleet vehicles
Security is of the utmost importance when it comes to fleet management. By having a physical key management system in place, you can be sure that only authorized personnel have access to your vehicles. This will help to prevent theft and unauthorized use of your vehicles.
It is important to remember that keys are not the only things that need to be managed in a fleet. You also need to keep track of fuel levels, maintenance records, and other vital information. An efficient key management system will help you keep track of all this information in one place, making it easier for you to manage your fleet effectively.
More accurate tracking of vehicle movements and activity
Maintaining an accurate log of a vehicle’s movements is critical for many businesses. An efficient physical key management system will help you track when and where keys are being used, as well as who is using them. This information can be vital for businesses that need to keep track of their vehicles for billing or compliance purposes.
It can also be helpful in the event of an accident or other incident. Having accurate records of a vehicle’s movements can help you piece together what happened and identify any potential witnesses or CCTV footage that could be useful.
Accurate tracking of vehicles can also help you plan your fleet’s routes more effectively. By knowing which vehicles are being used most often, and when, you can make sure that your fleet is being used as efficiently as possible. This can save you time and money, as well as reducing your carbon footprint.
Easier identification of vehicles that are due for service or maintenance
It is much easier to keep on top of a vehicle’s servicing and maintenance requirements if you have a good key management system in place. By knowing when each vehicle was last serviced, and what is due to be done next, you can make sure that your vehicles are always safe and legal to drive. This can save you money by avoiding expensive fines, and keep your fleet on the road for longer.
A good key management system will also allow you to track which keys are assigned to which vehicles. This means that if a vehicle needs to be taken out of service for any reason, you can quickly and easily identify which keys need to be returned. This can save you time and hassle when trying to track down missing keys, or dealing with lost keys.
Reduced administrative costs associated with fleet management
A business can drastically reduce the administrative costs associated with fleet management by using an efficient physical key management system. This system can automate many of the tasks that are traditionally carried out by manual means, such as key check-in/check-out, vehicle assignment, and reporting.
By automating these processes, a business can save money on labour costs and free up employees to focus on more important tasks. In addition, an automated system is less likely to make errors than a manual one, which can further reduce costs.
Improved customer service and satisfaction
The customer service aspect of your business is important, and an efficient physical key management system can help you improve it. When customers know that their keys are being managed in a safe and efficient manner, they are more likely to be satisfied with your services. In addition, if a customer has an issue with their keys, an automated system can help you resolve the problem quickly and efficiently. This can lead to happier customers and improved customer satisfaction overall.
A physical key management system can have many benefits for a business, both in terms of cost savings and improved customer service. If you are considering such a system for your fleet, be sure to weigh the pros and cons carefully to decide which type of system is right for you.
Telkee key cabinets are the ideal solution for your fleet key management needs. With our key management system, you will be able to quickly and easily find the keys you need, as well as track when they are being used. This way, you can always be sure that your fleet is running smoothly and efficiently. Contact us today to learn more about our physical key management solutions.