Getting Yourself Organised When Using Secure Key CabinetsJeff Love
Running an office is not easy, but if you are part of administration responsible for tasks, proper management and organisation goes a long way in ensuring that things do not go wrong, or missing. Secure key cabinets are the perfect solution for your key management requirement, whether you opt for a wall mounted option, or a filing cabinet addition, you need to be on top of things to ensure that they are utilised to the maximum potential and your administration requirements and needs are met.
The first step in making sure that your keys are stored securely is to acquire or purchase a key cabinet with the right tools. That is with hooks for hanging the keys, a numbering system or slots to add them and preferably some form of expansion capability in case you feel there will be a requirement for it in the future. Making sure that they are secure comes with the locking mechanism, and these can be anything from a key entry to a keyless entry. Depending on your requirement and the number of personnel that are responsible for it, you will have to make this decision based on that criteria.
Based on the type of office you run, that is, real estate, vehicle yards, government office, apartment complex, and so forth, the need for secure key cabinets may differ. However, one thing remains, and that is, you need to figure out an easy way to get to your keys. Therefore, start numbering the keys that you have in hand by using stamped, printed, or blank key tags and attaching the relevant key to the corresponding key tag. You can then use either printed or blank perforated sheets to number the hooks in your secure key cabinet up to the number you have used while numbering the key tags. Once that is done, one stage of key management process is complete.
The next step would be to ensure that when you need to find a key quickly, you have all the information readily available and this is done via the use of index cards, books, or logs. These can be numbered alphabetically or numerically depending on your preference and requirement. This will help you find your keys easier, and save time. Furthermore, you could also put to use signature strips so that the responsible person can quickly find out why a key is missing from the secure key cabinet, and to know the person accountable for dispatching the key.
You can organise your key cabinet better with these ways. Make sure to also purchase the right accessories or ensure that the accessories come in the package when you purchase a lockable key cabinet.