Great Organisation and Management Tips with Lockable Cabinets and MoreJeff Love
Is your office a clutter with heaps of items lying around your desk and work surfaces whether its office supplies, keys, paper and much more? How about we put those things away and design a system that really works when it comes to organising your office for efficiency and productivity. Let’s get to it!
Clean out your Desk Drawer. If this is the first place you reach for once you are seated in your desk? Then you should make sure that you keep the essentials in it, in a manner that makes it easier for you to get to them. You can utilise a lockable multi-purpose cabinet to store the stuff you have cleared out from your desk drawer. If you have keys that need storing but don’t own a key cabinet, opt for a filing cabinet suspension panels and hang all your keys there.
Clean and Clear your Desktop. Remove all items from your desk, clean it every week to ensure it’s neat and tidy, and only leave your essentials on it such as your computer (and peripherals), phone and office organiser. File away your papers and documents into filing cabinets, hang your keys in key cabinets, and store other miscellaneous office and stationery items such as CD/DVDs, supplies and more in lockable multi-purpose cabinets. Use various containers to organise office supplies too. If you are using office paper organisers, use a variety of them in order to organise them according to category, type and purpose. It’s also always a good idea to use a separate drawer for personal items.
Manage your Filing System. If you are utilising a filing cabinet already, then use it with a simple management system. There are many accessories for filing cabinets, where you are able to store more than just files, such as the TelKee Key Suspension Panels to store keys. Colour coding your files will make it easier and faster to find the information you are looking for, but make sure that you don’t over stuff the folders or overload the filing drawer as it can be difficult to retrieve items from the filing cabinet. It’s advisable to divide larger files and subsequently colour code and index them accordingly.
You can easily create a good office organisation system by following the 5S methodology, which includes five processes that promote organising your work place in a manner that increases efficiency and effectiveness by “ identifying and storing the items used, maintaining the area and items, and sustaining the new order”. It’s always important to store away non-urgent items and have items that are relevant to the project(s) you are currently working on alone to ensure a systematic flow of information and processes related to it.